Procurement Specialist - SPD

Applications accepted from: ALL PERSONS INTERESTED Classification: Procurement Specialist - SPD Department: Finance - Strategic Procurement Division Reporting Location: 611 Walker St. *Subject to change* Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change* DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS The Procurement Specialist procures complex and highly technical materials, equipment and services on a competitive basis and creates contract specifications and standards for the City or a large City department characterized by industrial and/or high-tech operations and/or facilities. RESPONSIBILITIES: • Researches, writes, reviews and evaluates purchase orders, contracts and bid specifications for complex and highly technical materials, equipment and services ensuring completeness, accuracy and compliance with City and departmental policies and procedures. • Assigns work, trains and provides guidance to buyers and support staff. Typically supervises and evaluates buyers and support staff. • Confers with department’s engineering, operations, maintenance and other technical personnel to develop detailed and technical specifications. • Researches and recommends type and quality of materials, supplies and equipment. • Conducts pre-bid meetings and explains and interprets specifications and standards to vendors and department and City officials. Ensures bid invitations are distributed and bid opening dates are advertised. • Reviews bids, contracts and proposals for content and conformance to specifications and for Minority/Women’s Business Enterprise (M/WBE) capabilities. Compares price quotes. • Researches vendors and evaluates their ability to provide and the availability of quality materials, equipment and services. Arranges for and administers tests of materials and equipment to ensure they meet specifications and standards. • Selects the most advantageous bid. Ensures delivery is schedules and expedites. • Researches and keeps updated on industry standards, types, features and quality of products, suppliers and other information by reviewing catalogs, technical and industrial publications and other sources. • Develops, interprets, assesses and revises departmental procurement policies and procedures to ensure compliance with State laws and City policies. • Conducts investigations and research to resolve inquiries, complaints and bid protests from the public and vendors. • Participates in long-range purchase planning and needs analysis to simplify and standardize service and commodity types and reduce costs. WORKING CONDITIONSThis position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment. EDUCATION REQUIREMENTSRequires a Bachelor's degree in Business Administration, Materials Management, Engineering, Purchasing, or a field closely related to the work being performed. EXPERIENCE REQUIREMENTS Five years of progressively responsible professional experience in purchasing technical materials, equipment and/or services or performing cost benefit and/or specification analyses are required.Professional purchasing experience may substitute for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**