ADMINISTRATIVE ASSISTANT

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED PN: 39683 Division: Disease Prevention & Control Section: Bureau of HIV/STD & Viral Hepatitis Prevention Reporting Location: 8000 N. Stadium Dr. Workdays & Hours: Monday – Friday 8:00 AM-5:00 PM* *Subject to ChangeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS • Schedules and organizes complex activities such as plan meetings, organize and schedule appointments, prepare paperwork for local and out-of-town travel, and assists with taking detailed meeting minutes. • Answer HIV hotline, take incoming, and make outbound calls on behalf of the bureau, Sort and distributes mail, draft written responses via email and respond by email when necessary. • Works independently and within a team on special and ongoing projects. Provide ongoing administrative support with cell phone ordering, IT requests and set-up, securing meeting spaces, keeping RICOH copiers in good working order, order bureau office supplies, and assist with scheduling job interviews when directed. • Other duties will include assisting with the onboarding of new staff, track/inventory supplies, and updating work order requests. • This dynamic individual will be well versed with creating/updating excel spreadsheets, organized and able to make good judgement with their decision making. Stay abreast of updated departmental policies that directly impact HIV/STI program operations, etc. • Collaborate with the HHD Procurement Team to secure marketing materials and essential program supply items as needed. WORKING CONDITIONSThis position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment. EDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTSOne (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTSNone. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** • Exceptional organizational skills, strong ability to prioritize tasks and duties, possess critical thinking skills with the ability to multi-task, excellent written and oral communication skills, Great interpersonal skills with the ability to interface and work with all facets of the organization. Also, proven experience with Micro-Soft Office products, excel, etc.